The best printer for QuickBooks prints invoices, reports and receipts without fuss: a reliable laser for monochrome volume or an all-in-one for scanning. We compared four printers by speed, functions, paper handling and warranty, using only what each listing publishes. See every printers guide.
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Quick picks
Best Overall Brother MFC-L2820DW: All-in-one laser, 36 ppm, duplex Check price on Amazon
Best Laser Brother HL-L2480DW: 36 ppm, 250-sheet, duplex Check price on Amazon
Best Color HP OfficeJet Pro 8135: Color inkjet, ADF, 20 ppm Check price on Amazon
Best Compact HP LaserJet M207dw: Duplex, wireless, one-year warranty Check price on Amazon
The picks
| # | Product | Office Score | Buy |
|---|---|---|---|
| 1 | Brother MFC-L2820DW | 9.5/10 | Buy on Amazon |
| 2 | Brother HL-L2480DW | 9.5/10 | Buy on Amazon |
| 3 | HP OfficeJet Pro 8135 | 9.5/10 | Buy on Amazon |
| 4 | HP LaserJet M207dw | 9.5/10 | Buy on Amazon |
Brother MFC-L2820DW
A wireless compact monochrome all-in-one laser printer with copy, scan and fax, 36 ppm, duplex.
Pros
- All-in-one: print, copy, scan, fax
- 36 ppm monochrome, per the listing
- Duplex printing, per the listing
- Wireless with Alexa, per the listing
Cons
- No warranty term is stated
- Monochrome only
- 22.5 lbs, the heaviest
- Refresh subscription trial only
Detailed Review
The Brother MFC-L2820DW is the all-in-one pick: a wireless compact monochrome laser printer with copy, scan and fax at 36 ppm.
Duplex printing saves paper on invoices and reports, and the listing names wireless with Alexa. Best for small offices, per the listing.
Who it's for: the full office. Who should skip it: color needs.
Its Office Score of 9.5/10 comes from performance 32/35, build 22/25, value 21/25, safety 0/10 and warranty 0/5: 75 of 100 points, placed on our 9.2 to 9.8 scale.
Key Specifications
| Speed | 36 ppm |
|---|---|
| Functions | Print, copy, scan, fax |
| Duplex | Yes |
| Wireless | Yes |
Figures as published on the retailer listing, collected 20 October 2026. Performance figures are manufacturer rated.
Safety and Warranty
What this listing states. No safety lock or safety listing is stated, so safety scores zero. No warranty term, so warranty scores zero. See How We Pick.
Shredder and printer safety. Keep hair, ties, jewelry, children and pets away from the feed slot, use the safety lock, unplug when not in use, and give printers and adapters room to vent.
This is general buying information, not professional advice. Follow each product manual and local rules, and see our Safety Disclaimer.
Brother HL-L2480DW
A wireless compact monochrome laser printer with copy and scan, 36 ppm, 250-sheet, duplex.
Pros
- 36 ppm monochrome, per the listing
- 250-sheet capacity, per the listing
- Duplex printing, per the listing
- Wireless with mobile, per the listing
Cons
- No warranty term is stated
- Monochrome only
- No fax
- Refresh subscription trial only
Detailed Review
The Brother HL-L2480DW is the laser pick: a wireless compact monochrome printer with copy and scan at 36 ppm.
The 250-sheet tray handles long report runs, and duplex plus mobile printing suit work-from-home offices. Best for small offices, per the listing.
Who it's for: the high-volume desk. Who should skip it: fax users.
Its Office Score of 9.5/10 comes from performance 32/35, build 21/25, value 20/25, safety 0/10 and warranty 0/5: 73 of 100 points, placed on our 9.2 to 9.8 scale.
Key Specifications
| Speed | 36 ppm |
|---|---|
| Paper | 250-sheet |
| Functions | Print, copy, scan |
| Duplex | Yes |
Figures as published on the retailer listing, collected 20 October 2026. Performance figures are manufacturer rated.
Safety and Warranty
What this listing states. No safety lock or safety listing is stated, so safety scores zero. No warranty term, so warranty scores zero. See How We Pick.
Shredder and printer safety. Keep hair, ties, jewelry, children and pets away from the feed slot, use the safety lock, unplug when not in use, and give printers and adapters room to vent.
This is general buying information, not professional advice. Follow each product manual and local rules, and see our Safety Disclaimer.
HP OfficeJet Pro 8135
A wireless all-in-one color inkjet printer with print, scan, copy, fax and ADF, 20 ppm.
Pros
- Color printing, per the listing
- ADF for multi-page scans, per the listing
- 20 ppm black, 10 ppm color, per the listing
- Instant Ink trial, per the listing
Cons
- Inkjet, not laser
- 45 watts power use
- 225 sheets, less than the laser
- Heavier ink costs over time
Detailed Review
The HP OfficeJet Pro 8135 is the color pick: a wireless all-in-one color inkjet with print, scan, copy, fax and ADF.
At 20 ppm black and 10 ppm color, per the listing, it suits home offices printing professional-quality invoices and charts. 225 sheets, per the listing.
Who it's for: the color office. Who should skip it: pure monochrome volume.
Its Office Score of 9.5/10 comes from performance 30/35, build 21/25, value 19/25, safety 0/10 and warranty 0/5: 70 of 100 points, placed on our 9.2 to 9.8 scale.
Key Specifications
| Speed | 20 ppm |
|---|---|
| Color speed | 10 ppm |
| Functions | Print, scan, copy, fax |
| ADF | Yes |
Figures as published on the retailer listing, collected 20 October 2026. Performance figures are manufacturer rated.
Safety and Warranty
What this listing states. This product does not plug in or run on a battery, so safety is not part of its score. No warranty term, so warranty scores zero. See How We Pick.
Shredder and printer safety. Keep hair, ties, jewelry, children and pets away from the feed slot, use the safety lock, unplug when not in use, and give printers and adapters room to vent.
This is general buying information, not professional advice. Follow each product manual and local rules, and see our Safety Disclaimer.
HP LaserJet M207dw
A monochrome laser printer with duplex and wireless printing, one-year limited warranty.
Pros
- Duplex automatic two-sided, per the listing
- Wireless printing, per the listing
- One-year limited warranty, per the listing
- 12.4 lbs, the lightest
Cons
- Monochrome only
- No scan or copy
- No stated speed
- No ADF
Detailed Review
The HP LaserJet M207dw is the compact pick: a monochrome laser printer with duplex and wireless printing.
Automatic two-sided printing suits invoices and business documents, and the one-year limited warranty leads the group on paper.
Who it's for: the print-only desk. Who should skip it: scanning needs.
Its Office Score of 9.5/10 comes from performance 30/35, build 20/25, value 20/25, safety 0/10 and warranty 0/5: 70 of 100 points, placed on our 9.2 to 9.8 scale.
Key Specifications
| Type | Monochrome laser |
|---|---|
| Duplex | Automatic |
| Wireless | Yes |
| Weight | 12.4 lbs |
Figures as published on the retailer listing, collected 20 October 2026. Performance figures are manufacturer rated.
Safety and Warranty
What this listing states. No safety lock or safety listing is stated, so safety scores zero. No warranty term, so warranty scores zero. See How We Pick.
Shredder and printer safety. Keep hair, ties, jewelry, children and pets away from the feed slot, use the safety lock, unplug when not in use, and give printers and adapters room to vent.
This is general buying information, not professional advice. Follow each product manual and local rules, and see our Safety Disclaimer.
As an Amazon Associate I earn from qualifying purchases.
Compare the picks
| Pick | Office Score | Speed | Functions | Paper | Warranty | Amazon |
|---|---|---|---|---|---|---|
| Brother MFC-L2820DW | 9.5/10 | 36 ppm | Print, copy, scan, fax | Not stated | Limited | View on Amazon |
| Brother HL-L2480DW | 9.5/10 | 36 ppm | Print, copy, scan | 250-sheet | Limited | View on Amazon |
| HP OfficeJet Pro 8135 | 9.5/10 | 20 ppm | Print, scan, copy, fax | 225 sheets | One-year | View on Amazon |
| HP LaserJet M207dw | 9.5/10 | Not stated | Not stated | One-year | View on Amazon |
Specifications are manufacturer rated as listed, collected 20 October 2026.
How we scored them
The Office Score weighs performance, build, value, safety and warranty. Performance here means print speed and functions. The HP models state one-year warranties; the Brother models state a limited warranty without a term. How we pick explains the weights.
| Product | Office Score | Perf. /35 | Build /25 | Value /25 | Safety /10 | Warranty /5 |
|---|---|---|---|---|---|---|
| Brother MFC-L2820DW | 9.5 | 32 | 22 | 21 | 0 | 0 |
| Brother HL-L2480DW | 9.5 | 32 | 21 | 20 | 0 | 0 |
| HP OfficeJet Pro 8135 | 9.5 | 30 | 21 | 19 | 0 | 0 |
| HP LaserJet M207dw | 9.5 | 30 | 20 | 20 | 0 | 0 |
Scores run from 9.2 to 9.8: each product’s point total is placed on that range, so more points always means a higher score.
How to choose the best printer for quickbooks
Speed and type
The Brother models print at 36 ppm monochrome; the HP OfficeJet at 20 ppm black and 10 ppm color; the LaserJet states no speed. Lasers suit invoice volume; color inkjets suit branded documents. See our best laser printer for zines for laser picks.
Functions
The MFC-L2820DW adds fax to print, copy and scan; the OfficeJet adds ADF; the LaserJet prints only. Match functions to your workflow: scanning receipts needs an all-in-one. See our best printer for rice paper for specialty picks.
| Pick | Speed | Functions | Warranty |
|---|---|---|---|
| MFC-L2820DW | 36 ppm | Print, copy, scan, fax | Limited |
| HL-L2480DW | 36 ppm | Print, copy, scan | Limited |
| OfficeJet 8135 | 20 ppm | Print, scan, copy, fax | One-year |
| LaserJet M207dw | Not stated | One-year |
Warranty
The HP models state one-year limited warranties; the Brother models state a limited warranty without a term. See our best printer for yoto labels for label picks.
Setup Notes
- Place the printer on a stable, level surface.
- Connect to your office network before installing drivers.
- Load paper per the tray markings.
- Keep vents clear during printing.
Frequently Asked Questions
Which prints fastest?
The Brother models at 36 ppm monochrome.
Which prints in color?
The HP OfficeJet Pro 8135.
Which has an ADF?
The HP OfficeJet Pro 8135.
Which states the best warranty?
The HP models with one-year limited warranties.
Related guides
See every printers guide and all blog guides. Also see our best printer for rice paper. Also see our best laser printer for zines. Also see our best printer for yoto labels.
More picks: browse office storage and blog.
