Notaries print loan packages, affidavits and certificates where every page must be legible and complete. The best printer for notaries handles letter and legal sizes, prints fast enough for signing appointments, and works from a phone or laptop on the road. Four printers are compared below, ranked by stated features and listing quality.
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Quick picks
Top Pick Epson WorkForce Pro WF-4834: All-in-one inkjet, 25 ppm, 500 sheets, legal size. Check price on Amazon
Forms Pick Epson LQ-590II Dot Matrix: 24-pin dot matrix, 25000h MTBF, 3 year warranty. Check price on Amazon
Portable Pick Gloryang Portable Thermal: 1.75 lb thermal, Bluetooth, 360 sheets per charge. Check price on Amazon
Compact Pick Labeer U8 Thermal Printer: 620 g thermal, Bluetooth and USB, 216mm width. Check price on Amazon
The picks
| # | Product | Office Score | Buy |
|---|---|---|---|
| 1 | Epson WorkForce Pro WF-4834 | 9.8/10 | Buy on Amazon |
| 2 | Epson LQ-590II Dot Matrix | 9.6/10 | Buy on Amazon |
| 3 | Gloryang Portable Thermal | 9.5/10 | Buy on Amazon |
| 4 | Labeer U8 Thermal Printer | 9.5/10 | Buy on Amazon |
Epson WorkForce Pro WF-4834
Wireless color all-in-one inkjet, 25 ppm black, 500-sheet capacity, legal size, 2-year warranty.
Pros
- 25 ppm black stated
- 500-sheet capacity stated
- Legal size stated
- 2-year warranty stated
Cons
- 26.2 lb, heavy
- Inkjet running costs
- No battery
- Large footprint
Detailed Review
The Epson WF-4834 is the top pick: a wireless color all-in-one inkjet stated with 25 black and 12 color ISO ppm, print, scan, copy and fax, and a 50-sheet ADF. The listing states auto duplex with 500-sheet capacity in two 250-sheet trays.
The listing states an 8.5 by 14 in maximum, DURABrite Ultra pigment inks and Energy Star certification, with a 2-year limited warranty. At 26.2 lb it is the desk unit here.
Its Office Score of 9.8/10 comes from performance 33/35, build 22/25, value 21/25, safety 7/10 and warranty 5/5: 88 of 100 points, placed on our 9.2 to 9.8 scale.
Key Specifications
| Type | Color inkjet AIO |
|---|---|
| Speed | 25 ppm black |
| Capacity | 500 sheets |
| Max size | 8.5x14 in |
Figures as published on the retailer listing, collected 21 October 2026. Performance figures are manufacturer rated.
Safety and Warranty
What this listing states. Energy Star, so safety scores 7 of 10. 2-Year Limited Warranty, so warranty scores 5 of 5. See How We Pick.
Shredder and printer safety. Keep hair, ties, jewelry, children and pets away from the feed slot, use the safety lock, unplug when not in use, and give printers and adapters room to vent.
This is general buying information, not professional advice. Follow each product manual and local rules, and see our Safety Disclaimer.
Epson LQ-590II Dot Matrix
24-pin dot matrix printer, 584 mono, 25000 hour MTBF stated, 3 year warranty.
Pros
- 3 year warranty stated, longest here
- 25000 hour MTBF stated
- 24-pin stated
- Multi-part forms capable
Cons
- Print only
- 7.2 kg
- 360 dpi only
- No wireless stated
Detailed Review
The Epson LQ-590II is the forms pick: a 24-pin dot matrix printer stated with 584 mono pages per minute and a 25000 hour MTBF. The listing states USB and parallel connectivity for letter-size forms.
The listing states a 3 year warranty, the longest stated here, with 60 watt power consumption. At 7.2 kg it suits a fixed desk.
Its Office Score of 9.6/10 comes from performance 30/35, build 21/25, value 20/25, safety 0/10 and warranty 5/5: 76 of 100 points, placed on our 9.2 to 9.8 scale.
Key Specifications
| Type | Dot matrix |
|---|---|
| Pins | 24 |
| MTBF | 25000 hours |
| Warranty | 3 years |
Figures as published on the retailer listing, collected 21 October 2026. Performance figures are manufacturer rated.
Safety and Warranty
What this listing states. This product does not plug in or run on a battery, so safety is not part of its score. 3 Year, so warranty scores 5 of 5. See How We Pick.
Shredder and printer safety. Keep hair, ties, jewelry, children and pets away from the feed slot, use the safety lock, unplug when not in use, and give printers and adapters room to vent.
This is general buying information, not professional advice. Follow each product manual and local rules, and see our Safety Disclaimer.
Gloryang Portable Thermal
Portable 8.5x11 thermal printer, 1.75 lb, Bluetooth, 203 DPI, 3 rolls and carry case.
Pros
- 1.75 lb stated, lightest here
- Carry case and 3 rolls stated
- 360 sheets per charge stated
- 1 year warranty stated
Cons
- 203 DPI only
- Black only
- Thermal paper only
- 3-sheet capacity
Detailed Review
The Gloryang is the portable pick: an 8.5 by 11 in thermal printer stated at 1.75 lb with Bluetooth and USB. The listing states 203 DPI printing with 2 built-in 2600mAh batteries for 3 hours and 360 sheets per charge.
The listing states 3 thermal paper rolls and a carry case with a 1 year warranty, for contracts and office documents on the road. Thermal paper only.
Its Office Score of 9.5/10 comes from performance 28/35, build 20/25, value 20/25, safety 0/10 and warranty 4/5: 72 of 100 points, placed on our 9.2 to 9.8 scale.
Key Specifications
| Type | Thermal portable |
|---|---|
| Weight | 1.75 lb |
| Resolution | 203 DPI |
| Battery | 360 sheets/charge |
Figures as published on the retailer listing, collected 21 October 2026. Performance figures are manufacturer rated.
Safety and Warranty
What this listing states. No safety lock or safety listing is stated, so safety scores zero. 1 year warranty. It does not say everything a buyer needs, such as who pays return shipping, so warranty scores 4 of 5. See How We Pick.
Shredder and printer safety. Keep hair, ties, jewelry, children and pets away from the feed slot, use the safety lock, unplug when not in use, and give printers and adapters room to vent.
This is general buying information, not professional advice. Follow each product manual and local rules, and see our Safety Disclaimer.
Labeer U8 Thermal Printer
Portable thermal printer, 620 g, Bluetooth and USB, 203 DPI, 216mm width.
Pros
- 620 g stated
- Bluetooth and USB stated
- 216mm width stated
- 1 year warranty stated
Cons
- 203 DPI only
- Black only
- Thermal paper only
- 3-sheet capacity
Detailed Review
The Labeer is the compact pick: a portable thermal printer stated at 620 g with Bluetooth and USB. The listing states 203 DPI printing on thermal paper up to 216mm wide for letter and A4 documents.
The listing states a 1 year manufacturer warranty with 15mm per second output for contracts, forms and invoices. Thermal paper only.
Its Office Score of 9.5/10 comes from performance 27/35, build 20/25, value 19/25, safety 0/10 and warranty 4/5: 70 of 100 points, placed on our 9.2 to 9.8 scale.
Key Specifications
| Type | Thermal portable |
|---|---|
| Weight | 620 g |
| Resolution | 203 DPI |
| Width | 216 mm |
Figures as published on the retailer listing, collected 21 October 2026. Performance figures are manufacturer rated.
Safety and Warranty
What this listing states. This product does not plug in or run on a battery, so safety is not part of its score. 1 Year Manufacturer. It does not say everything a buyer needs, such as who pays return shipping, so warranty scores 4 of 5. See How We Pick.
Shredder and printer safety. Keep hair, ties, jewelry, children and pets away from the feed slot, use the safety lock, unplug when not in use, and give printers and adapters room to vent.
This is general buying information, not professional advice. Follow each product manual and local rules, and see our Safety Disclaimer.
As an Amazon Associate I earn from qualifying purchases.
Compare the picks
| Printer | Office Score | Type | Speed | Standout | Amazon |
|---|---|---|---|---|---|
| Epson WorkForce Pro WF-4834 | 9.8/10 | Color inkjet AIO | 25 ppm | Legal size, ADF | View on Amazon |
| Epson LQ-590II Dot Matrix | 9.6/10 | Dot matrix | 366 ppm draft | 3 year warranty | View on Amazon |
| Gloryang Portable Thermal | 9.5/10 | Thermal portable | 35 ppm | 1.75 lb, carry case | View on Amazon |
| Labeer U8 Thermal Printer | 9.5/10 | Thermal portable | 15 mm/s | 620 g | View on Amazon |
21 October 2026
How we scored them
Each printer is scored on performance, build, value, safety and warranty, with the weights published on our How We Pick page. A spec the listing does not publish scores nothing.
| Product | Office Score | Perf. /35 | Build /25 | Value /25 | Safety /10 | Warranty /5 |
|---|---|---|---|---|---|---|
| Epson WorkForce Pro WF-4834 | 9.8 | 33 | 22 | 21 | 7 | 5 |
| Epson LQ-590II Dot Matrix | 9.6 | 30 | 21 | 20 | 0 | 5 |
| Gloryang Portable Thermal | 9.5 | 28 | 20 | 20 | 0 | 4 |
| Labeer U8 Thermal Printer | 9.5 | 27 | 20 | 19 | 0 | 4 |
Scores run from 9.2 to 9.8: each product’s point total is placed on that range, so more points always means a higher score.
Buying guide: the best printer for notaries
Paper size and capacity
The Epson WF-4834 states an 8.5 by 14 in maximum with 500-sheet capacity and two 250-sheet trays. The Epson LQ-590II states letter size with 7-sheet capacity. The Gloryang states letter size at 8.5 by 11 in with 3-sheet capacity. The Labeer states 8.5 by 11 in with 3-sheet capacity and 216mm width. For legal-size loan documents, the stated 8.5 by 14 in WF-4834 is the size story. See our printers for more office printing options.
Speed and functions
The Epson WF-4834 states 25 black and 12 color ISO ppm with print, scan, copy and fax, a 50-sheet ADF and auto duplex. The Epson LQ-590II states 366 black pages per minute in draft with print only. The Gloryang states 35 black pages per minute with print only. The Labeer states 15mm per second with print only. For signing appointments, the stated all-in-one WF-4834 is the function story.
Portability
The Gloryang states 1.75 lb with a 1.7 in profile, Bluetooth, 3 thermal rolls and a carry case, with 3 hours of printing and 360 sheets per charge. The Labeer states 620 g with Bluetooth and USB. The Epson WF-4834 states 26.2 lb. The Epson LQ-590II states 7.2 kg. For mobile notaries, the stated 1.75 lb Gloryang is the portability story.
Warranty
The Epson LQ-590II states a 3 year warranty, the longest stated here. The Epson WF-4834 states a 2-year limited warranty. The Gloryang and Labeer state a 1 year warranty. For heavy use, the stated 3 year LQ-590II is the warranty story.
Frequently Asked Questions
Which prints legal size?
The Epson WF-4834 states an 8.5 by 14 in maximum. The others state letter size or smaller.
Which is an all-in-one?
The Epson WF-4834 states print, scan, copy and fax. The others state print only.
Which is the most portable?
The Gloryang states 1.75 lb with a carry case. The Labeer states 620 g. The Epsons state 26.2 lb and 7.2 kg.
Which states the longest warranty?
The Epson LQ-590II states 3 years. The Epson WF-4834 states 2 years. The Gloryang and Labeer state 1 year.
Which uses no ink?
The Gloryang and Labeer state inkless thermal printing. The Epsons state inkjet and dot matrix.
Related guides
Related: best printer for notepads, best printer for resellers and best printer for journaling. Also see our best printer for quickbooks and our best printer for miniatures.
